Access to Health Records Officer
Buckinghamshire Healthcare NHS TrustAylesbury, South East
Overview
This is a NHS role (permanent) with Buckinghamshire Healthcare NHS Trust based in Aylesbury. The advertised salary is £28,392 to £31,157. Applications close on 3 November 2026. GovJobs has indexed this vacancy from its official source — use the apply button to view the full advert and apply directly.
Job description
We are seeking a motivated Accessto Health Records Officerto join our Medical Records team. You will play a key role in processing Subject Access Requ...
Receive, assess and process requests for access to patient records, ensuring valid consent and compliance with GDPR, the Data Protection Act 2018 and the Access to Health Records Act 1990.
Locate, retrieve, prepare and collate patient records from both paper and digital systems, ensuring accuracy and confidentiality at all times.
Maintain up-to-date records of all requests, monitor progress and support timely completion within statutory deadlines.
Communicate professionally with patients, solicitors, staff and external organisations, handling sensitive enquiries with tact and discretion.
Provide basic guidance to staff on data protection and access to records requirements.
Support the Registration Authority (RA) function by assisting with Smartcard registration tasks such as identity checks, issuing and updating Smartcards under supervision.
Escalate complex cases, concerns or potential issues to the Access & Registration Lead.
Travel to other Trust sites to retrieve records when required.
For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.
If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.
If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.
Why colleagues think we are "a great place to work!"
What does Buckinghamshire Healthcare NHS Trust offer you?
As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.
Alongside NHS benefits of generous annual leave entitlement and pension scheme, you'll have access to NHS discount schemes.
We provide a range of health and wellbeing services to promote a healthy, happy workforce.
What do we stand for?
Our vision is to provide outstanding care, support healthy communities and be a great place to work.
Our mission is to provide personal and compassionate care every time.
We are working hard to increase diversity at all levels within the trust. We believe a diverse workforce can have a positive effect on both staff wellbeing and patient outcomes.
We welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities and care-experienced candidates.
We are proud to achieve the Gold award for the Armed Forces Covenant and support applications from the Armed Forces Community. Please contact Pam.Daley@nhs.net (our Armed Forces Covenant Lead) if you would like guidance or assistance with your application.
We make employment decisions by matching our service needs with the skills and experience of candidates, regardless of age, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
EDUCATION, QUALIFICATIONS & TRAINING eg Education, professional qualifications:
Essential: - Educated to 'A level, NVQ3 or equivalent experience
Desirable: - Further training/experience related to Subject Access Requests, governance, business administration or office practices, including software
Essential: - Minimum 6 months experience of office systems which includes handling queries from colleagues and public; - Experience supporting Registration Authority or Smartcard processes.; - Experience supporting or processing Subject Access Requests or Freedom of Information requests; - Undertanding of General Data, Protection Regulations (GDPR) Data Protection Act 2018, Access to Health Records Act 1990 & understanding of duty of confidentiality
Essential: - Computer literate, proficient in Microsoft Office suite
Desirable: - Understanding of NHS Smartcard technology and associated applications.
SPECIAL CIRCUMSTANCES eg Ability to travel to other sites. Ability to work internal rotation:
Essential: - Able to travel between all Trust sites
How this role compares
We hold 1,160 NHS vacancies in South East that publish a salary, and their median advertised starting figure is £39,959. This role pays less than about 76% of them.
There are 13,012 NHS roles open across the UK on GovJobs right now, 1,943 of them in South East.
You have 13 days left to apply. NHS adverts we hold typically run for around 46 days, so this is a shorter window than usual.
Buckinghamshire Healthcare NHS Trust has 60 other vacancies open on GovJobs, with a breakdown of what they pay and the kinds of roles they recruit for.
These figures are calculated from the vacancies GovJobs currently holds, not from official pay statistics. They are a guide to the market, not a valuation of this post.
How to apply
GovJobs does not take applications or send your details to the employer. Use the apply button to open the official Nhs Jobs advert, then check the employer's instructions, attachments, person specification and closing time before applying.
This listing was last checked on 21 Oct 2026, 06:06. If the official advert has changed or closed, report it and we will review the listing.
Why this listing is on GovJobs
GovJobs indexes public-sector vacancies from official sources, normalises the title, employer, location, salary and deadline, and links back to the source so you can verify the advert yourself.
The source for this role is Nhs Jobs. Applications stay on the official employer or source website, not on GovJobs.