Band 3 Pharmacy Administrator

• Provide administrative support to line managers.
• Undertake typing tasks, including audio transcription and copy typing of various documents (e.g. letters, emails, reports, spreadsheets).
• Support departmental meetings, including preparing agendas, taking minutes, and circulating them.
• Manage incoming mail, prioritising and redirecting as necessary.
• Assist with the onboarding of new colleagues as directed by the Line Manager.
• Support the introduction of new technology and working practices.
• Photocopy, scan, and file documents while maintaining confidentiality and ensuring easy retrieval.
• Handle invoices and chase procurement orders.
• Use Microsoft Office (Outlook, Word, PowerPoint, Excel, Access) to produce correspondence, presentations, and reports.
• Carry out additional administrative duties including photocopying, ordering stationery, and managing office equipment repairs.
• Record and monitor staff absence calls ensuring to liaise with the respective line managers and provide appropriate information.
• Provide cover for the Administration Team during annual leave or sickness absence.

This is not an exhaustive list of roles and responsivities. Please see the attached job description for further information.

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Essential: - * Good General Education (e.g. GCSE English and Maths A-C/ 4-9 or equivalent); - * RSA level II or equivalent experience; - * Business Administration NVQ level 3 or equivalent experience in an administrative environment

Essential: - * Experience of dealing with the Public/Customer service experience; - * Experience of working in a Secretarial/ Administrative role with a proven track record of problem solving; - * Experience of working with a range of Microsoft Office packages (e.g.Word, Excel and Outlook); - * Knowledge of dealing with non routine issues such as problem solving for an area of work; - * Full understanding of Information Governance and Patient Confidentiality

Desirable: - * Previous experience of transcribing formal minutes; - * Experience of using Trust IT systems; - * Experience of working in a busy environment; - * Experience of working in Healthcare