Medical Secretary

Provide

comprehensive medical secretarial support to consultants and clinical teams,

ensuring the timely and accurate production of clinical correspondence,

discharge summaries, and investigation reports using Trust systems (including

EMR, Medisec & Transcription).

• Maintain

high quality patient

records, ensuring documentation is accurate, complete and processed in line

with information governance and clinical governance requirements.

• Support

consultant diary management, including the coordination of meetings, clinics

and supporting clinical activity to ensure effective use of consultant time and

service delivery.

• Coordinate

and maintain medical rotas, supporting workforce planning, rota updates, and

resolution of rota queries to ensure safe clinical cover and service

continuity.

• Act

as a central point of contact for internal and external stakeholders, including

GPs, clinical teams and support services, responding to queries and

facilitating effective communication.

• Prioritise

and manage a high volume of work in a fast paced environment, ensuring urgent and time critical tasks are identified and

progressed appropriately.

• Contribute

to the smooth running of the Medical Secretarial team by providing cross cover during periods of annual leave,

sickness absence and service pressure, supporting service resilience.

• Support

compliance with Trust policies, procedures and standards, including information

governance, confidentiality, and documentation requirements.

Please add your telephone number to your application form so we can contact you quickly if required.

One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.

We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for us. We also provide access to high quality education, training, career progression and support. Flexible working is supported via our Flexible Working Policy.

The Trust employs around 8,746 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Care Co-ordinator to help staff with childcare arrangements.If you use AI,

and it poses a risk to the integrity of your individual recruitment process, we

may withdraw your application at any stage of the process.

Essential: - Proven Interpersonal /communication skills.; - Effective written communication skills; - Data input skills; - Effective organisational skills

Essential: - Working in a customer focussed/service environment

Desirable: - Previous NHS Experience; - Previous Medical Secretarial Experience

Essential: - Committed to delivering quality patient care; - Motivated and enthusiastic- Target and results driven

Essential: - Microsoft Office Packages e.g. Word, Outlook, Power Point, Excel; - AMSPAR Diploma level 3, OCR/RSA level 3 or equivalent typing/keyboard qualification or 2 years experience in a similar secretarial / administrative role; - Educated to GCSE Level 2 (Numeracy and Literacy) (Grades A to C) standard or equivalent.

Desirable: - Knowledge of Hospital Information Systems; - Knowledge of Trust secretarial Standards; - Knowledge of NHS Waiting Time targets

Essential: - To work under pressure and to tight deadlines; - To work independently or as part of a team; - To deal effectively with patient enquires; - To use initiative to problem solve