Specialist Administrator

• To lead on and establish administrative processes to support the Quality and Safety (Q&S) Team in conjunction with the other Administrators and provide confidential administrative support.
• To receive and manage highly confidential complex and sometimes distressing information. This requires an understanding of information sharing framework & the ability to recognise appropriate processes on a case by case basis.
• The ability to prioritise & recognise events that require urgent actions/escalation.
• To review & format procedural documents whilst monitoring compliance in relation to review dates.
• To co-ordinate agendas/papers, take minutes at multiple high level meetings.
• To prepare reports for committees, including Provide Board. Type up complex action plans & monitor the actions to ensure deadlines are met.
• To maintain complex databases & produce reporting dashboards to support clinical leads in producing quality assurance reports. To create presentations from supplied information.

Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.

We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people's homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.

A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:

Vision:Transforming Lives

Values:Care, Innovation and Compassion

Mission:An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.

Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men's Networks.

We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.

Essential: - oBTEC or equivalent level of knowledge of a range of administrative processes & management procedures requiring formal training.; - oRSA Stage II in word processing / typing or ability to demonstrate equivalent standard and experience.; - o4 GCSE's at Grade A-C or equivalent preferably including English and Maths.; - oAble to demonstrate a good level of English language and grammar commensurate with composing own letters and ability to correct other correspondence as necessary.

Essential: - oMinimum of 3 years' experience in an administrative role for a team.; - oPrevious experience of implementing and utilising administrative systems.; - oPrevious experience of taking minutes at high level meetings.; - oDetailed knowledge of Microsoft Office (including word, PowerPoint, Excel and Outlook).; - oExperience of co-ordinating several diaries.; - oExperience in data collection.

Desirable: - oExperience of working in health/social care setting.; - oKnowledge & understanding of confidentiality & information sharing frameworks.

Essential: - Ability to prioritise workload and competing deadlines for each team.; - Ability to work on own initiative.; - Ability to follow Provide guidelines and policies.; - Excellent interpersonal and communication skills, oral, verbal, written and electronic.

Desirable: - Typing speed 50 word per minute.