Medical Workforce Administrator

An exciting opportunity has arisen to join the Medical Director's Office, supporting the administrative processes of e-job planning and the Allocate e-job planning system, while acting as the first point of contact for system queries and issues. The role also encompasses managing and supporting the administrative processes related to appraisal and revalidation.

The successful candidate will assist system users with electronic job planning, ensuring templates are kept up to date and queries are resolved promptly. In addition, they will support the coordination of training and the production of associated training materials.

The post holder will oversee the administrative processes for appraisal and revalidation across all relevant grades of the medical workforce, providing direct support to the lead Consultant for Appraisal and Revalidation and the Trust's GMC Responsible Officer.

E-Job Planning Management: Maintain and update the Trust's e-job planning system, ensuring data is accurate for new starters, leavers, and existing staff. Assist with generating reports, resolving system issues, and escalating potential problems as required.

Appraisal and Revalidation Administration: Support the administrative processes for appraisal and revalidation, ensuring data is accurately collected, inputted, stored, and managed with due regard to confidentiality.

Communication and Coordination: Act as first point of contact for system queries via telephone, email, and written correspondence, and liaise effectively with the Medical Workforce team, Trust wide clinicians, and Service Directors.

Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!

The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.

We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity.

We can offer you the full range of NHS benefits/discounts and in addition:

• Flexible working hours
• Fast Track Staff Physiotherapy Service
• Multi Faith prayer room at NNUH Colney Lane site
• Discounted gym memberships
• Excellent pension scheme and annual leave entitlement
• Wagestream - access up to 40% of your pay as you earn it
• Free Park & Ride service direct to NNUH Colney Lane site
• Free 24-hours confidential counselling support
• On-site Nursery at NNUH Colney Lane
• On-site cafes offering staff discounts at NNUH Colney Lane
• Support in career development
• Flexible staff bank
• Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics

Please view the attached job description for full details of the role and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.

Please view the attached job description for full details of the role and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.

• GCSE standard A - C (including Maths and English) or equivalent
• RSA Level II or equivalent

• Significant administrative experience
• Evidence of administrative ability and experience of using ESR or equivalent systems
• Previous NHS experience

• Microsoft Office, Outlook, Excel and Internet
• Well organised, methodical & logical approach
• Excel including macros

Attitude, Aptitude

• Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
• Demonstrates understanding and commitment to Equality, Diversity and Inclusion

• GCSE standard A - C (including Maths and English) or equivalent
• RSA Level II or equivalent

• Significant administrative experience
• Evidence of administrative ability and experience of using ESR or equivalent systems
• Previous NHS experience

• Microsoft Office, Outlook, Excel and Internet
• Well organised, methodical & logical approach
• Excel including macros

Attitude, Aptitude

• Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
• Demonstrates understanding and commitment to Equality, Diversity and Inclusion

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer name

Norfolk and Norwich University Hospital

Address

Rouen Road

20 Rouen Road

Norwich

NR1 1QQ

United Kingdom

Employer's website

https://www.nnuh.nhs.uk/ (Opens in a new tab)

Employer name

Norfolk and Norwich University Hospital

Address

Rouen Road

20 Rouen Road

Norwich

NR1 1QQ

United Kingdom

Employer's website

https://www.nnuh.nhs.uk/ (Opens in a new tab)