Subject Access Request Clerical Administrator
Portsmouth Hospitals University NHS TrustPortsmouth, PO3 5PR, South East
Overview
This is a NHS role (permanent) with Portsmouth Hospitals University NHS Trust based in Portsmouth, PO3 5PR. The advertised salary is £25,272 to £25,272. Applications close on 2 September 2026. GovJobs has indexed this vacancy from its official source — use the apply button to view the full advert and apply directly.
Job description
NHS Band 2 Salary: £25,272 per annum
Hours per Week: 37.5 full time
Contract Type: Permanent
Do you enjoy a challenge? Do you have a keen eye for detail with strong administration skills? Do you want to play a key role in the provision of health records and information? If so, we are seeking an enthusiastic and highly motivated individual to join our expanding Information Governance Team.
You will support the Information Governance Team in processing Subject Access requests by using multiple data sources to compile health records to fulfil requests.
This will include the retrieval and copying of patient's physical health records, supporting with identification checks, retrieval of information from a small number of computer systems and supporting the Team with inbox management.
Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.
The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
To process the backlog of Access to Health Records request processes as per Trust policy and guidance with the support of the Information Governance Administrator.
Follow mechanisms to retrieve records, copy records etc.
To access data sources and computer systems under the direction of the Information Governance Administrator.
Escalate any areas of concern or non responses and any queries outside the remit of this role as per team guidance and processes.
To assist with redaction as requested.
Ensure the processing of all associated documentation regarding appropriateness of request, photocopying, consents, and identification checks ensuring that processes are consistent, transparent, and legally compliant.
This is not an exhaustive list of duties and responsibilities, and the post holder may be required to undertake other duties, which fall within the grade of the job, in discussion with the manager.
For full job details, please refer to attached job description
To process the backlog of Access to Health Records request processes as per Trust policy and guidance with the support of the Information Governance Administrator.
Follow mechanisms to retrieve records, copy records etc.
To access data sources and computer systems under the direction of the Information Governance Administrator.
Escalate any areas of concern or non responses and any queries outside the remit of this role as per team guidance and processes.
To assist with redaction as requested.
Ensure the processing of all associated documentation regarding appropriateness of request, photocopying, consents, and identification checks ensuring that processes are consistent, transparent, and legally compliant.
This is not an exhaustive list of duties and responsibilities, and the post holder may be required to undertake other duties, which fall within the grade of the job, in discussion with the manager.
For full job details, please refer to attached job description
- Knowledge and understanding of the basic use of IT applications (e.g. Microsoft word, email)
- Basic awareness of Subject Access Request and GDPR Knowledge of NHS IT Systems
- GCSE English and Maths
- NVQ 2 or relevant equivalent experience
- Good verbal, telephone, and written communication skills
- Knowledge and understanding of the basic use of IT applications (e.g. Microsoft word, email)
- Basic awareness of Subject Access Request and GDPR Knowledge of NHS IT Systems
- GCSE English and Maths
- NVQ 2 or relevant equivalent experience
- Good verbal, telephone, and written communication skills
Employer name
Portsmouth Hospitals University NHS Trust
Address
Health Records Department
Units 2/3 Mitchell Way, Airport Service Road
Portsmouth
Hampshire
PO3 5PR
United Kingdom
Employer's website
https://www.porthosp.nhs.uk/work-for-us/ (Opens in a new tab)
Employer name
Portsmouth Hospitals University NHS Trust
Address
Health Records Department
Units 2/3 Mitchell Way, Airport Service Road
Portsmouth
Hampshire
PO3 5PR
United Kingdom
Employer's website
https://www.porthosp.nhs.uk/work-for-us/ (Opens in a new tab)
How this role compares
We hold 445 NHS vacancies in South East that publish a salary, and their median advertised starting figure is £39,959. This role pays less than about 98% of them.
There are 3,997 NHS roles open across the UK on GovJobs right now, 614 of them in South East.
You have 3 days left to apply. NHS adverts we hold typically run for around 13 days, so this is a shorter window than usual.
Portsmouth Hospitals University NHS Trust has 6 other vacancies open on GovJobs, with a breakdown of what they pay and the kinds of roles they recruit for.
These figures are calculated from the vacancies GovJobs currently holds, not from official pay statistics. They are a guide to the market, not a valuation of this post.
How to apply
GovJobs does not take applications or send your details to the employer. Use the apply button to open the official Nhs Jobs advert, then check the employer's instructions, attachments, person specification and closing time before applying.
This listing was last checked on 28 Aug 2026, 11:09. If the official advert has changed or closed, report it and we will review the listing.
Why this listing is on GovJobs
GovJobs indexes public-sector vacancies from official sources, normalises the title, employer, location, salary and deadline, and links back to the source so you can verify the advert yourself.
The source for this role is Nhs Jobs. Applications stay on the official employer or source website, not on GovJobs.